Executive Assistant

*Please note that this job is not for EfficientAide. It's for our client who is based in California. This is a full-time, remote role. WHO WE ARE Our client is a leading creative technology agency that builds what's next. Since 2008, they have partnered with the world's most ambitious brands to transform breakthrough technology into extraordinary human experiences, delivering end-to-end digital transformation for companies including Google, Amazon, and Meta. Enterprise Digital: Architecting seamless digital ecosystems that simplify complexity and drive measurable impact Product Innovation: Building scalable platforms and products that identify and seize emerging technology opportunities Experiential/Immersive: Creating cross-media experiences that blend digital, social, AI, and physical spaces Applied AI: Transforming AI from a tool into the infrastructure for business evolution, powering smarter decision-making and game-changing innovation THE ROLE Our client is seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide comprehensive support to their leadership team. This person will primarily serve as the right-hand partner to the COO, with calendar and travel management support for the CEO and CTO. The ideal candidate is fully self-sufficient, thinks ahead before being asked, and clears obstacles before they become problems. WHAT SUCCESS LOOKS LIKE This role has seen turnover due to a lack of proactivity and self-direction. The person who thrives here does not wait to be told what to do. They anticipate needs, own their work end-to-end, and bring calm, organized energy to a fast-paced leadership team. Thick skin and a low-ego approach to supporting executives is essential. EXECUTIVE SUPPORT Proactively manage complex calendars and schedule meetings across multiple time zones for the CEO, CTO, and COO Serve as a true right-hand partner to the COO, anticipating needs and removing obstacles before they arise Act as a central communication hub across email, Slack, and shared calendars Leverage AI-powered tools (Superhuman, Fyxer, or similar) to draft, refine, and manage email correspondence efficiently