Administrative Assistant

Pantheon has been at the forefront of private markets investing for more than 40 years, earning a reputation for an innovative approach to investing in secondaries, co-investments, and primary fund investments, as well as capital formation across commingled funds, evergreen vehicles and customized solutions. Our specialist investment capabilities span multiple strategies across private equity, infrastructure and real assets, and private credit. Through our collaborative and committed culture, we find new ways to solve complex problems together and deliver innovative investment opportunities across private markets. Pantheon currently manages approximately $82.3 billion in AUM across all its strategies, serving more than 750 institutional and 638 private wealth clients worldwide For further details please visit www.pantheon.com Purpose of Position The Administration & Facilities, Americas team offers essential administrative support to Pantheon professionals and manages office operations for staff in New York, San Francisco, Toronto, and Chicago. The team also brings specialized expertise to ad hoc projects and, in some cases, assumes long-term responsibilities in areas such as Investor Relations, Compliance, Tax, and Human Resources. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. You will provide essential administrative support to various teams, manage schedules, and contribute to a collaborative and efficient work environment. Key Responsibilities Provide high-level administrative support Partners and Managing Directors as well as general administrative team support for applicable teams. Manage complex Microsoft Outlook calendars including scheduling, rescheduling, prioritizing time sensitive requests, and coordinating across multiple stakeholders. Arrange domestic and international travel, including hotels, ground transportation, itineraries, and last-minute adjustments. Process and reconcile expense reports in accordance with firm policies and deadlines (Concur). Serve as part of the reception rotation, greeting visitors, managing inbound calls, and maintaining a professional front-office environme nt. Support in-office meeting logistics, including conference scheduling, catering, AV coordination and materials preparation. Maintain organized filing systems, shared drives with strong attention to detail. Provide general administrative support across the firm as required ensuring smooth day-to-day operations. Participate in special projects and contribute to team initiatives as required Support office management by maintaining kitchen supplies, managing the dishwasher, and ensuring a clean workspace.